FAQs


What is the HCBS Conference?

The HCBS Conference is ADvancing States' national conference designed to convene state, federal, and local policymakers; leaders who administer, manage and deliver waiver and other HCBS programs; as well as those who share interest in improving state systems that deliver long-term services and supports (LTSS) for all ages and abilities.

Who should attend and why?

This conference is for federal, state, and local policymakers as well as those who administer, manage, and deliver waiver and other HCBS programs. Everyone who shares interest in improving state systems that deliver long-term services and supports (LTSS) is welcome.

What are the COVID-19 Protocols?

While we will not require masks or proof of vaccination, we do expect all attendees to make a personal commitment to ensuring they are not putting themselves or others in danger of illness. We are a community and will rely on our community members to ensure the safety of the group.

What if I am not able to attend in-person?

This year's HCBS Conference will be a hybrid event. If you are not able to join us in-person, you can still access sessions, exhibit booths, and network with other attendees in the virtual platform. If you need to edit your registration, please contact inform@hcbsconference.org

What is the recommended dress code?

We suggest business casual top to bottom!

Will Content be recorded?

Yes, unless noted otherwise. Both in-person and virtual sessions will be recorded and available for viewing on the virtual platform.

Will I be able to select/register for sessions?

All sessions will be open admittance to all registered attendees unless otherwise marked, so there is no need to pre-register for specific sessions.

What is the cost to attend HCBS 2023? And what is included?

Early Bird rates are $675 for government and nonprofit attendees; $1,200 for corporate attendees until June 30, 2023 at midnight. After this date, rates will increase by $100. In-person attendees will have full access to HCBS conference sessions, meals, networking activities, and our conference app. Virtual attendees will be able to access sessions through the event website, chat with others on the event app, and take part in our virtual networking activities.

How do I pay for my registration?

All attendees have the option of paying for their registration via credit card. All credit card payments will include a 5% service fee added on to your registration fee.

State, government, and non-profit attendees also have the option to pay by purchase order or check. If paying by check, please address check to:

ADvancing States
Re: 2023 HCBS Conference Registration
241 18th Street South, Suite #403
Arlington, VA 22202

Who do I contact if I still have questions?

For questions related to the conference and registration, please contact us at inform@hcbsconference.org.

How can I sponsor the HCBS Conference?

Please reach out to Gabe Passos at gpassos@advancingstates.org to discuss sponsorship options.

How do I book a hotel room?

The conference room block at the Baltimore Marriott Waterfront is fully booked. To receive information about alternate lodgings, please contact us at inform@hcbsconference.org.

What is the price of the hotel room?

The room rate at the Baltimore Marriott Waterfront is $137 a night for both corporate and government attendees.

The conference room block at the Baltimore Marriott Waterfront is fully booked. To receive information about alternate lodgings, please contact us at inform@hcbsconference.org.


If I am attending and have a caregiver, does the caregiver have to register for the conference?

Yes, the caregiver will have to register for the conference so that they can be included in the meal count. Your caregiver will not have to pay for registration. Please reach out to the inform@hcbsconference.org email to receive the discount code for them to use. 

Is there an area at the hotel to relieve my service animal?

Service animal info: There will be a dog relief area on the side entrance of the hotel for service animals.

What meals will be included at the conference?

Breakfast and lunch will be provided daily to all attendees.  Food will also be available to all attendees at the ADvancing States Dance Party! 

In-Person Attendees: I requested a special meal, who should I see about this?

Please visit the registration desk on the third floor and one of our staff members will be able to assist!

I missed a session I really wanted to see, how can I view it?

You are able to view all sessions on the EventsAir portal. This information was sent to you via email. To get the information on accessing the portal, please either visit the AV/Application Support Desk on the third floor or email us at inform@hcbsconference.org. 

I am a speaker with questions about my presentation, who should I talk to?

Please visit the AV/App help desk on the third floor and one of our staff members will be able to assist!

Where can I go to nurse?

Please visit the registration desk for a key to our lactation room.

Do you have any suggestions for dining options nearby?

Of course! Please click the link here to see nearby options.